Productivity Archives - Lazy Man and Money

I didn’t really intend for this to be virtual assistant week… it just slipped into that way. Originally Beachgirl asked me how I found my virutal assistant and then Blogging Banks did the same. When I gave a quick write-up on how to find a virtual assistant, Single Ma thought that the idea of hiring an assistant is silly. That naturally leads to today’s topic of why one might hire a virtual assistant.

The most obvious reason why anyone would hire anyone is efficiency. Let’s pretend that I like being a software engineer and I’m good at it. People in Silicon Valley would easily paid $100 and hour for this. Let’s also say that I’m really bad at changing the oil in my car and mowing my lawn – especially because this is true. Together these tasks would take me an hour easy. However, an oil change is around $25 (though it takes a few minutes of my time for the quick change place) and mowing a lawn could also be $25 (depending on the size of the lawn and the neighborhood kid I hire) and might take none of my time. Each job is done better than I could have done it. The key factor is that I can write software for an extra hour… and come out $50 ahead, and feel less stress. This is especially true when it comes to hiring some housekeeping services. I’m really inefficient in cleaning and I don’t really care to be more efficent – it doesn’t interest me.

The same concept holds in the virtual world. While I might be able to format, edit, add a picture, and publish my own content relatively efficiently (I do for all Lazy Man branded sites), there are some cases where I can practically be in more places at one time due to the virtual assistant. It goes back to the classic stand-by… time is money. Well, I’m buying more time for my money. That comes down to the value that you are getting for your money. Without a virtual assistant, I would have to be much less Lazy… and that’s a bad thing.

Every time I’ve heard about Parkinson’s it’s been in the context of the debilitating medical condition that my grandmother died of. Recently I’ve read about a different kind of Parkinson’s – Parkinson’s Law. Even if you don’t recognize the name, I’m betting that you’ve come across the phenomenon. Wikipedia’s definition is very brief, Parkinson’s Law is the adage that “work expands to fill the time available.”

Three Ways I’ve Been Impacted by Parkinson’s Law

If you read a little more into the Wikipedia definition, you’ll see that a more general definition is “the demand upon a resource tends to expand to match the supply of the resource.” I’ve found this to be true of nearly every project I’ve tried to accomplish in life. Specifically it applies to at least three areas, work, space, and money.

Parkinson’s Law of Work/Time

This was the base case mentioned from the outset. Have you ever had that book report that you put off until the last minute? I always choked it up to procrastination, but maybe it was Parkinson’s Law. In my years as a software engineer, I’ve rarely seen a project finish under the projected time allotted for the work. This is theme that’s prevalent in Frederick Brook’s Mythical Man-Month.

Sadly, I find that this continues with my writing today. In fact, it’s several times worse, because I have some long term projects that have no definitive due date on them. When there is no due date, the work expands infinitely. I need to work on this. One idea I’m thinking of is enlisting my wife as a project manager. I’d explain to her each week what I’m looking to accomplish. At the end of the week, we’d go through and make sure that I have it – instant accountability!

Parkinson’s Law of Space

Do you have a problem with clutter? Ever think that if you just had more space, you’d be magically organized? Maybe it works for you. It doesn’t work well for me. If I have a really big desk, I will use up every inch of that space with stuff. I think I rationalize it as, “I still have more space before I have start to clean.”

Maybe it’s not your desk, but your clothes closet. Or maybe it’s a McMansion that you need to fill with furniture. Or maybe it’s crowded kitchen counters.

Parkinson’s Law of Money

Have you ever gotten a tax refund or raise? Was your first thought in your mind that you can now buy that pair of Jimmy Choo shoes or a plasma television? Yeah, I’ve never had those thoughts either ;-). That’s probably because you are reading this site and likely have read other personal finance sites.

The average person does think like this and some call it lifestyle inflation. If you make more money, the demand for your money rises.

Possible Solutions for Parkinson’s Law

While there are many solutions here are a couple that I’ve found help me.

Time – I stay on track when I work at home with a kitchen timer. I divide my tasks into smaller, manageable pieces. I then give myself 10-15 minutes to finish the task and move on to the next one.
Space – My wife and I live in a 1100 sq. ft. apartment. We could probably squeeze into an 800 sq. ft. place with a little spring cleaning. I like to focus a little more on thinking small and doing more with less space. Maybe that means having a Wii instead of a pool table.
Money – I pay myself first. If I don’t see the money in my checking account I can’t spend it. If I can get it in a tax-advantaged retirement account, I’m sure I’m not going to spend it frivolously.

Do you have a problem with Parkinson’s Law? How do you solve the problems that can arise from it? Let me know in the comments…

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